Accounting and Finances
Reimbursements and Check Requests
Use this form to request vendor payments and reimbursements. Please attach images of all receipts, or a copy of the invoice / work order via the form (at the bottom). If there are multiple items inside a reimbursement, please provide an itemized list with the receipts. For multiple receipts you can provide an image of as many as can fit in one picture.
Invoices are paid within 30 days of receipt and is the preferred method for vendor payments. Reimbursements are issued as soon as possible; please use personal funds for AAC activity as a last resort.
Examples:
- A volunteer bought the burgers for the section bbq and needs to be reimbursed from the section account.
- A chapter printed a bunch of hats for their fundraiser and needs to pay the printer.
Incoming Revenue and Deposits Form
Fill this out to report any checks or cash being sent to the AAC’s office. This is also used to report any incoming checks sent by online platforms. Any money that is sent to the main office, or deposited, without identifying information will be added to the AAC’s general fund.
Examples:
- Eventbrite is sending the AAC registration money for your weekend outing. Eventbrite does not include your chapter name on their checks.
An individual, business, or organization is supporting the AAC through a donation of goods, services, or cash. Make sure they get recognized by reporting it here.